Cape Vincent Community Library

Board of Trustees Meeting

September 16, 2021

Present:       Elizabeth Bolton, President

Carole Jinks, Vice President

                        Kathleen Pierce, Secretary

            Shannon Connerton,Trustee

            Mary Titus, Trustee

Other:   Amy Pond, Library Director

               Mary Rupp, Treasurer

Visitors:  None

President Bolton called the Trustees’ meeting to order at 4:04 p.m.

Secretary’s Report:

The minutes of the August 19, 2021, meeting were approved as amended on a motion by S. Connerton and seconded by C. Jinks (5-0).

Treasurer’s Report

Trustees reviewed the monthly Treasurer’s Report as of August 31, 2021.  On a motion by E. Bolton and seconded by M. Titus, the Trustees accepted and approved the Treasurer’s report.  All voting aye (5-0).   

Treasurer and Director spoke briefly about the requirement for the library’s budget to be posted online in 2022.  Also, a rough draft of the proposed 2022 budget was shared for Trustees to review.   Budget deliberations to begin at the October meeting.

Insurance coverage forms from Chubb Group of Insurance Companies for NY Council of Nonprofits, Inc. were shared with the Trustees prior to the meeting.  Trustees, Director, and Treasurer discussed the continued coverage for Directors’ & Officers’ Liability and Entity Liability and Employment Practices Liability and Crime and the limit of liability to be requested.

Director’s Report: 

Director Pond reported on the following items:

  • Building Report: Village DPW worked on removing the moss from the roof on September 15. The handicapped door buttons were able to be reset and are now working.
  •  Wireless adapter will be ordered and installed for patrons to print from their electronic devices.  Cost is estimated to be $60.  A special request for monthly printing (September to June) was received. Because of the volume and cost to the library for ink, paper, staff time, etc., it was decided to turn down the request.   
  • Programs:
    • Grant received from NCLS’s “Talking is Teaching.”  The Director to collaborate with the Cape’s administrative and pre-school staff. A meeting has been set up to discuss the program. 
    • Blueberry bushes planted at the food pantry are struggling.  Suggestion from the horticulturist from Cornell Cooperative Extension is to try planting honeyberries. 
  • The Library is collaborating with the Improvement League for the Scarecrow Contest on Saturday, October 2.  A library patron has donated money for trophies, certificates and cash prizes to be awarded.  These additional awards will be discussed with the Improvement League at an upcoming planning meeting.
  • Pumpkins have been requested from the Cape Vincent Correctional Facility for the Library.
  • The annual donation letter has been sent out and donations have been received.  Thank you notes will be sent to donors by the Trustees.
  • Additional thank you notes need to be ordered.
  • Monika Leubner’s probationary period is over and a staff review was written. The Director recommended appointment.  S. Connerton made a motion to appoint Monika Leubner to the position of Library Assistant up to 40 hours per pay period. C. Jinks seconded and carried; all voting aye (5-0).
  • Trustee Connerton has indicated she is willing to serve another five-year term. Her present term ends December 31, 2021.
  • A sub list was discussed.  Volunteer subs are needed for coverage when two staff are not able to work to cover the Library.  Several Trustees volunteered and a sign-up sheet will be placed at the desk for patrons wishing to volunteer.
  • Trustees reviewed NCLS’s Five-Year Plan documents.  After a review and discussion of the documents, K. Pierce made a motion to approve the NCLS Five-Year Plan, the Central Library Plan, and the Free Direct Access Plan.  C. Jinks seconded and carried; all voting aye (5-0).
  • Trustees reviewed the Cape Vincent Community Library’s Plan.  Some suggestions were made and the document will be revised.
  • A letter requesting monies for the Library in the Town’s 2022 budget was reviewed and signed by the Trustees. Director Pond will present the letter to the Town Council at their meeting on September 16.

Next Meeting: 

Next Trustees’ meeting is October 21, 2021, at 4 p.m. at the Library.

Adjournment:

At 5:38 p.m., with no further business, C. Jinks made a motion to adjourn; seconded by M. Titus and carried; all voting aye (5-0). 

                                                                        Respectfully submitted,

                                                                        Kathleen M. Pierce

                                                                        Trustee/Secretary