Cape Vincent Community Library

Board of Trustees Meeting

October 21, 2021

Present:       

Elizabeth Bolton, President

Carole Jinks, Vice President

                        Kathleen Pierce, Secretary

            Mary Titus, Trustee

Excused:     

Shannon Connerton,Trustee

Other:  

Amy Pond, Library Director

               Mary Rupp, Treasurer

Visitors: 

None

President Bolton called the Trustees’ meeting to order at 4 p.m.

Secretary’s Report:

The minutes of the September 16, 2021, meeting were approved on a motion by C. Jinks and seconded by M. Titus (4-0).

Treasurer’s Report

Trustees reviewed the monthly Treasurer’s Report as of September 30, 2021.  On a motion by M. Titus and seconded by C. Jinks, the Trustees accepted and approved the Treasurer’s report.  All voting aye (4-0).   

Mary Rupp, Treasurer, handed out a copy of the proposed 2022 budget that included  salary increases to be reviewed.  Director Pond reminded the Trustees that the library’s budget will be posted online to fulfill a new state requirement.   

Director’s Report: 

Director Pond reported on the following items:

  • Informed Trustees of Governor’s changes to the Open Meetings Law.  Agendas will be available 24 hours before the meeting online or at the meeting for the public.  Minutes of Trustee meetings are available online within two weeks after the monthly meeting.
  • Reported on the meeting with the Town Board on October 5 at 8 a.m. where Town Council members were able to ask questions regarding the Library’s request to be put back in the Town’s 2022 budget.  Trustees Jinks and Pierce also attended the meeting.  Trustee Pierce shared that after the Town Council deliberated on the Library’s request the Town budget now included $2500 for the library.
  • Jefferson County’s Funding meeting is scheduled for October 25 at 6:30 p.m. if anyone is able to attend.
  • Reported on September/October fundraising activities: the donations from the annual fundraising letter–$4500 and 13 leaves will be engraved. At the Lion’s Club breakfast, the quilt raffle and tricky tray baskets raised $725.  She is waiting to hear from the Lion’s Club, after their monthly meeting, for their donation to the Library from their October breakfast.
  • Discussed when to set up an informational meeting with the NNY Community Foundation.  The Director will contact NNYCF and ask if a representative could attend the January Trustee meeting.
  • The proposed 2022 payroll budget was discussed among Trustees.  Director Pond shared the format of the proposed budget that she presented to the Town Council.  Trustees felt that the same format could be used when the budget is posted online.
  • The School Tax Ballot was discussed as well as the tax cap override should the Library require a tax levy increase that exceeds the tax cap imposed by state law.

After their discussion the following Resolution was offered by C. Jinks and read by the Secretary:

Whereas, the adoption of the 2022 budget for the Cape Vincent Community Library may require a tax levy increase that exceeds the tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011; and

Whereas, General Municipal Law Section 3-c expressly permits the library board to override the tax levy limit by a Resolution approved by a vote of sixty percent of qualified board members; now therefore be it

Resolved, that the Board of Trustees of the Cape Vincent Community Library voted and approved to exceed the tax levy limit for 2022 by at least sixty percent of the Board of Trustees as required by state law on October 21, 2021.

M. Titus seconded and President Bolton called for a vote.  All voted aye (4-0).   

  • Trustees reviewed the Cape Vincent Community Library’s Five-Year Plan.  Some suggestions were made and the document will be revised and posted on the website by January 2022.
  • An arrangement for the annual Sexual Harassment Training was discussed.  Director Pond will send the link for Trustees to watch this annual training.
  • Director Pond shared several training opportunities via Zoom from NCLS for Trustees.  NCLS has a link for Trustees to review training descriptions and sign up.  Each Trustee is required to have two hours of training each year.

Next Meeting: 

Next Trustees’ meeting is November 18, 2021, at 4 p.m. at the Library.

Adjournment:  

At 5:43 p.m., with no further business, E. Bolton made a motion to adjourn; seconded by M. Titus and carried; all voting aye (4-0). 

                                                                        Respectfully submitted,

                                                                        Kathleen M. Pierce

                                                                        Trustee/Secretary