Cape Vincent Community Library

Board of Trustees Meeting

November 18, 2021

Present:       

Elizabeth Bolton, President

Carole Jinks, Vice President

Shannon Connerton, Trustee

Kathleen Pierce, Secretary

Mary Titus, Trustee

Other:  

Amy Pond, Library Director

Mary Rupp, Treasurer

Visitors: 

None

President Bolton called the Trustees’ meeting to order at 4:05 p.m.

Secretary’s Report:

The minutes of the October 21, 2021, meeting were approved on a motion by M. Titus and seconded by C. Jinks (5-0).

Treasurer’s Report

Trustees reviewed the monthly Treasurer’s Report as of October 31, 2021.  On a motion by C. Jinks and seconded by S. Connerton, the Trustees accepted and approved the Treasurer’s report.  All voting aye (5-0).   

Mary Rupp, Treasurer, shared another draft of the proposed 2022 budget.  Board members again reviewed and discussed the income and expenditure sides of the budget along with a pay increase for staff.  A table with the proposed 2022 Library budget (income/expenses) to be posted on the website was discussed.

Director’s Report: 

Director Pond reported the following:

  • Clayton and Depauville Libraries are going to be on the ballot in May for an increase of $7500 each.

President Bolton made a motion that the Cape Vincent Community Library go on the ballot in May 2022 for a $7500 increase.  M. Titus seconded; all voting aye. (5-0)

  • Compliance Initiative Toolkit form due to NCLS by December 31, 2021, was reviewed and discussed with Trustees.  The Director will fill out the form and return by the due date.
  • Board members and the Director reviewed and discussed the Sexual Harassment Training video which is a mandatory requirement for staff and Trustees.
  • Long-time Trustee and Friend of the Library, June Walker, passed away. A leaf will be placed on the Memory Tree in her honor. 
  • Reviewed the agenda of Christmas-related activities planned for the Library and in the Village from November 22 through December 11.
  • A possible fundraising collaboration with a local business for 2022 calendars was reviewed.
  • Shared information on grant opportunities in 2022: a State Archives Project and a Digital Inclusion Project.
  • Building Report – the Village has stored the Library’s deck chairs and benches and in collaboration with the Village and Corrections Department, the leaves have been raked.  The Director installed a new patron counter that needed replacing. 
  • Donation thank you notes are up to date thanks to C. Jinks. 

Other: 

Director Pond and Trustee Jinks shared that The Friends of the Library were giving a $1000 donation to the library. 

Next Meeting: 

Next Trustees’ meeting is December 16, 2021, at 4 p.m. at the Library.

Adjournment:  

At 6:04 p.m., with no further business, E. Bolton asked for a motion to adjourn.  Motion made by S. Connerton and seconded by M. Titus and carried; all voting aye (5-0). 

                                                            Respectfully submitted,

                                                            Kathleen M. Pierce

                                                            Trustee/Secretary