Cape Vincent Community Library
Board of Trustees Meeting
March 18, 2021

Present: Elizabeth Bolton, President
Carole Jinks, Vice President
Kathleen Pierce, Secretary
Shannon Connerton,Trustee
Mary Titus, Trustee


Other: Amy Pond, Library Director
Mary Rupp, Treasurer

Visitors: None


President Bolton called the Trustees’ meeting to order at 4 p.m.


Secretary’s Report:

The minutes of the February 18, 2021, meeting were approved on a motion by C. Jinks and seconded by M. Titus (5-0).


Treasurer’s Report:

Mary Rupp shared and discussed with the Trustees the monthly Treasurer’s Report for February 2021. On a motion by C. Jinks seconded by M. Titus, the Trustees approved the Treasurer’s report. All voting aye (5-0).

New Business: The “Public Employer Health Emergency Plan for Cape Vincent Community Library” was reviewed and discussed with the Director and Trustees. The Plan was developed to address public health emergency planning requirements. M. Titus made a motion to approve the Library’s Plan. The motion was seconded by S. Connerton and carried; all voting aye (5-0).

Director’s Report:

Director Pond reported on the following items:


NCLS is undergoing a change in the position of System Director. Services will be curtailed until the position is filled. We were advised that Paulette Roes, is the interim System Director.

Fourteen leaves were added to the “Tree of Love, Honor, and Recognition” in 2020.

Paperwork from Clayton, Depauville, and Cape Vincent Libraries has been submitted to the Thousand Islands School District’s Board of Education and administration asking that the libraries’ proposition for funding be placed on the ballot of the school district’s budget vote in May.

Shared that new light fixtures have been hung in the public loft.

Several framed documents of the library have been moved to another area to prevent damage from water coming in from around the chimney. The Village DPW has been notified that the chimney needs to be sealed. It has been over five years since the chimney was sealed and it should be done every three years.

Reported that the Sustainable Shelves Program has earned $208 in credit. The credit will be used toward new book purchases.

The 2020 Report to the Community was shared with Trustees. The report gives a summary of programs and services, numbers of patrons using the library, and activities provided during 2020. Trustees gave kudos to Taniesha Soluri for her efforts in compiling the report using colors, graphics, and brief summaries for the public to read about their Community Library and all that is offered.

Director shared that she is receiving inquiries about the use of the meeting room by some outside groups. Trustees discussed with the Director the use of the room and what precautions and guidelines need to be followed by those requesting the room. It was decided to open the room for a meeting or to a group on May 1 with a limit of eight individuals. All other Covid protocols/guidelines will be followed when the room is requested.

Old Business: The Trustees and Director continued their work on the Board’s Five-YearPlan and the minimum standards. Standard 6, Assessment of programs, services, and collections, Standard 8, Facility that meets community needs, and Standard 9, Programming, were worked on.

Next Meeting:

The next Trustees’ meeting is April 15, 2021, at 4 p.m. at the Library.

Adjournment:

At 5:40 p.m., with no further business, S. Connerton made a motion to adjourn; seconded by M. Titus and carried; all voting aye (5-0).
Respectfully submitted,

Kathleen M. Pierce
Trustee/Secretary