Cape Vincent Community Library

Board of Trustees Meeting

June 17, 2021

Present: Elizabeth Bolton, President

                Carole Jinks, Vice President

    Kathleen Pierce, Secretary

    Shannon Connerton,Trustee

Excused: Mary Titus, Trustee

Other:   Amy Pond, Library Director

               Mary Rupp, Treasurer

Visitors:  None

President Bolton called the Trustees’ meeting to order at 4:06 p.m.

Secretary’s Report:

The minutes of the May 20, 2021, meeting were approved on a motion by S. Connerton and seconded by C. Jinks (4-0).

Treasurer’s Report

Mary Rupp shared and discussed with the Trustees the monthly Treasurer’s Report for May 2021.  On a motion by K. Pierce seconded by C. Jinks, the Trustees approved the Treasurer’s report.  All voting aye (4-0).   

Personnel:

  • S. Connerton made a motion to accept, with regret, the resignation of Anna Baker as Library Clerk effective June 5, 2021.  E. Bolton seconded and carried; all voting aye (4-0).  The Trustees wish Ms. Baker all the best in her new position and thank her for her service to the Library.
  • S. Connerton made a motion to appoint Monika Leubner to the position of Library Clerk for a three-month probationary period effective June 11, 2021, for up to 20 hrs/wk at the rate of $12.50 an hour.  C. Jinks seconded the motion and carried; all voting aye (4-0).
  • C. Jinks made a motion to compensate Anna Baker at a rate of $12.50/hour for hours worked on pre-planned summer programs.  S. Connerton seconded and carried; all voting aye (4-0).

Director’s Report: 

Director Pond reported on the following items:

  • Updated the board on the Blueberry Project.  Blueberry bushes will be planted at the food pantry for patrons to enjoy.  The Director will contact the Food Pantry to coordinate the planting.
  • Building update: A new counter for patrons entering the building was installed. A flag pole with a solar light was installed on the front porch post. The portrait of Mrs. Purcell has been restored, reframed, and saved digitally for $377.33.  The portrait was rehung on June 9.  The digital copy of the portrait is stored in a fire-proof box in the library. Reported to the Village DPW on June 9 of a non-functioning electrical outlet on the back deck. An insurance inspector did a walk through with the DPW Supervisor in and outside the building.  Some outside work was done by the DPW on the building following the inspection. Trustees reviewed a maintenance checklist of items that should be done to the building (inside and outside) on a yearly basis. (The chimney should be caulked every three years). Trustees are going to request that the Village Trustees work together to develop and agree upon services to be provided by the DPW for maintenance of the village-owned library building and grounds.  Boxes of old files are being sorted as to what can be shredded and what must be saved.  The Retention Schedule put out by the state will be followed.  The Director will look into purchasing a fire-proof filing cabinet for the minutes, personnel files, and other legal documents that must and should be saved. 
  • Reported that the Friends of the Library president Donna Bourcy has resigned her position.  Two local businesses are helping with fundraising for the Library.  The Cape Winery is sponsoring a donation jar this summer, and The Cup of Joy is donating 25 percent of its sales on June 17 along with a donation jar.
  • Funding opportunities were shared. The Library will participate in one of the NNY Community Foundation’s programs and donations may be made through the Foundation for the Library.  A local family has indicated a donation would be forthcoming in memory of a parent. The donation will be used to start an account for the Library with the Foundation. Shared a training opportunity with Trustees on federal funding for Libraries through a Webcast on June 22.
  • Policies and/or revisions to policies put in place due to Covid-19 restrictions have been lifted. Each of the restrictions lifted were discussed and voted on by the board.

Safety Plan/Policy Updates:

S. Connerton made a motion that as of June 15, 2021, Gov. Cuomo announced Covid-19 restrictions are lifted for fully vaccinated individuals.  Guidelines for social gathering limits, capacity restrictions, social distancing, cleaning and disinfection, health screening and contact information for tracing are no longer in place and should be removed. Seconded by C. Jinks and carried; all voting aye (4-0).  These revisions to the Safety Plan moves the library into another phase of reopening. Unvaccinated individuals still should wear a mask.   

On a motion by K. Pierce, revisions made to the Circulation Policy due to Covid-19 restrictions are to be removed and the Library will return to the original policy guidelines for Circulation.  Seconded by S. Connerton and carried; all voting aye (4-0).

E. Bolton made a motion that as of July 1, 2021, the fine-free returns policy that is in place because of the pandemic will be lifted and fines and charges per the Circulation Policy will be in effect.  Seconded by C. Jinks and carried; all voting aye (4-0).

On a motion by S. Connerton, the limit of 30-minute computer time in place due to Covid-19 restrictions is lifted and computer time is back to the one-hour limit.  Seconded by C. Jinks and carried; all voting aye (4-0).

  • The Director shared that the Personnel Policy will need to be revised because of the creation of the new federal holiday, June 19, beginning in 2022.
  • Reminded Trustees of the of two hours per year Continuing Education requirements and shared two continuing education opportunities for Trustees in July.

Old Business: 

A printout of the Standards that have been developed by the Trustees over the last several months was passed out for Trustees to review for changes and/or additions.

Next Meeting: 

The next Trustees’ meeting is July 21, 2021, at 4 p.m. at the Library.

Adjournment:  

At 5:45 p.m., with no further business, C. Jinks made a motion to adjourn; seconded by E. Bolton and carried; all voting aye (4-0). 

                                                                        Respectfully submitted,

                                                                        Kathleen M. Pierce

                                                                        Trustee/Secretary