Cape Vincent Community Library
Board of Trustees Meeting
January 21, 2021

Present: Elizabeth Bolton, President
Carole Jinks, Vice President
Kathleen Pierce, Secretary
Shannon Connerton,Trustee
Mary Titus, Trustee

Other: Amy Pond, Library Director
Mary Rupp, Treasurer

Visitor(s): One

President Bolton called the Trustees’ meeting to order at 4 p.m.
Duane Hughes, President of the North Country Library System, shared with Trustees a recent challenge by a Watertown community member to block public libraries from accessing school district ballots for funding.

Secretary’s Report:

The minutes of the December 17, 2020, meeting were approved on a motion by S. Connerton and seconded by C. Jinks (5-0).

Treasurer’s Report:

Mary Rupp shared and discussed with the Trustees the monthly Treasurer’s Report for December 2020. On a motion by M. Titus seconded by S. Connerton, the Trustees approved the Treasurer’s report. All voting aye (5-0). Trustees discussed the checking and savings accounts at Citizen’s Bank. Monies in those accounts receive no interest. After discussing options with the Treasurer and Trustees, S. Connerton made a motion to reduce the Library’s checking account at Citizen’s Bank to $20,000 and transfer the remaining monies in the account to the Library’s investment account at RBC. The savings account will remain at Citizen’s Bank. M. Titus seconded the motion and carried; all voting aye (5-0).
The Treasurer shared that W2s and 1099s have been prepared and were to be out to the recipients this week.

Director’s Report:

Director Pond reported on the following items:
NCLS is holding Zoom classes and online open labs for staff on the shared template for the new website using WordPress. The classes and labs will run from January through March with the goal that the new website is up and running in April 2021.

The Library is working with and participating in Baker & Taylor’s new program, Sustainable Shelves. When books are culled from the Library’s collection, the program allows for the books to be recycled or used by other libraries for their collection. Monies obtained from the books to
be reused will be used to purchase new books for the Library.

The Library has been sharing large print materials and DVD donations from the book sale with libraries looking to build their collections.

Timeline and work to be done for the Library’s Pandemic Response Plan was shared and discussed. The Plan has to be in place by April 2021. Trustee Pierce and A. Pond will attend via Zoom an open lab on January 26 at 10 a.m. to begin working on the Response Plan template provided by NCLS. A draft copy will be sent to Trustees for their review and
discussion at the February Trustees meeting.

Asked Trustees to sign up for a meeting with NCLS via Zoom on February 3 at either 2 p.m. or 6 p.m. to discuss member services provided by NCLS. Those attending the meeting must pre-register.

Shared that Trustees needed to review the Minimum Standards as outlined by New York State along with the Library’s Five-Year Plan. Trustees will begin reviewing both documents after the Pandemic Response Plan is finalized.

Contributions from the fundraising letter were noted and thank you notes will be sent by Vice President Jinks.

Shared that even with the pandemic still present, the Library from July through December 2020 had over 1,000 interactions with the public. Congratulations to CVCL and staff!!

Next Meeting:

The next Trustees’ meeting is February 18, 2021, at 4 p.m. at the Library.

Adjournment:

At 6:01 p.m., with no further business, E. Bolton asked for a motion to adjourn. Motion by C. Jinks and seconded by M. Titus and carried; all voting aye (5-0).

Respectfully submitted,

Kathleen M. Pierce
Trustee/Secretary