Cape Vincent Community Library
Board of Trustees Meeting
April 15, 2021

Present: Elizabeth Bolton, President
Carole Jinks, Vice President
Kathleen Pierce, Secretary
Shannon Connerton,Trustee
Mary Titus, Trustee
Other: Amy Pond, Library Director
Mary Rupp, Treasurer

Visitors: None

President Bolton called the Trustees’ meeting to order at 4:03 p.m.
Secretary’s Report: The minutes of the March 18, 2021, meeting were approved on a
motion by M. Titus and seconded by S. Connerton (5-0).

Treasurer’s Report:

Mary Rupp shared and discussed with the Trustees the monthly
Treasurer’s Report for March 2021. On a motion by M. Titus seconded by C. Jinks, the Trustees approved the Treasurer’s report. All voting aye (5-0).
The Treasurer informed the board that the line item for the Library was taken out of the proposed 2021-22 Village budget that is now being prepared.  Trustees shared their concern that once a line item in the budget is removed, it may not be put back in in future budget deliberations. The Treasurer assured Trustees that the Village Trustees
and Village DPW would continue to support with in-kind services and materials to maintain the village-owned library building.
The Director shared with the Treasurer and Trustees the insurance bill received for coverage of the contents of the library. The Treasurer and Trustees reviewed the yearly bill for payment.

Director’s Report:

Director Pond reported on the following items:
Shared with Trustees a quarterly report (January through March 2021) of library use as the library opened for patrons. The Library is following all Covid guidelines:
o Public computer usage – 94 sessions
o WifFi usage – 41- sessions
o Curbside pickups – 282 families
o Inside services 294 patrons
o Circulation transactions – 5088 items checked out
o E-media downloads – 441 downloads

Informed Trustees of programming to take place in April and May:
o Easter Grab & Go Bags to 24 families
o Showcase Your Bookface submissions by April 17 for Grades 6-12
o Earth Day Celebration, April 22, with multiple activities planned: outdoor storytime, planting activity, Grab and Go Bags for 12 children, open to all ages, teens to help for the day.
o Sponsoring Mammogram Mobile Van at the Library – May 14, 9:30 to 2:30 by appointment
o Community Awareness in May for the school district budget vote on May 18 at T.I. high school from 2 to 9 p.m.

Director will attend multiple meetings in April, and she shared the meetings, dates, and times with Trustees.

Gave a report on the building. Painting the public loft has been completed, the outside of the chimney has been sealed, and information is being gathered by Carole and Lynn Jinks for the preservation of the portrait of Mrs. Purcell.

Executive Session:

At 5 p.m., President Bolton asked for a motion to adjourn to
executive session to discuss the work history of a particular employee. S. Connerton made the motion seconded by K. Pierce and carried; all voting aye (5-0). The Director was invited to stay.

Open Session:

At 5:36 p.m., a motion was made to return to open session by S.
Connerton and seconded by M. Titus. Motion carried; all voting aye (5-0).
Old Business: The Trustees and Director continued working on the Board’s Five-Year Plan and the minimum standards. Standard 13, Staff technology training was worked on and completed. Trustees will work on Standard 14, Community partnerships, at their May meeting.

Next Meeting:

The next Trustees’ meeting is May 20, 2021, at 4 p.m. at the Library.
Adjournment: At 6 p.m., with no further business, S. Connerton made a motion to adjourn; seconded by E. Bolton and carried; all voting aye (5-0).

Respectfully submitted,

Kathleen M. Pierce